Batch Loading of MARC MeSH Authority Records
into an Innopac OPAC:
Sample Procedures

4/22/98, rev. 12/30/99

Innopac First Time Use Report
New MeSH headings are reported in the Innopac First Time Use report. This report is run approximately every two weeks.
1. From Innopac, run the First Time Use Report and print it to File Save, naming "ftuYYYYMMDD" (e.g., ftu19990422).
2. Go to A) Additional System Functions, M) Read/write MARC records, F) Send records out of INNOPAC using IFTS.
  Choose F > Send a print file to another system using IFTS.
  Choose your file by number. (Your file will have the name you gave it above plus the suffix ".p" (e.g., ftu19990422.p).
  Choose host: YOUR HOST. The username is XXXX and the password is XXXX.
  Choose T> Transfer files. Look for "Transfer complete" message in pop up box. When you see it, you're done.
Matching Headings
Depending on how M[n]M has been set up, it will be run either automatically or manually. It will look for new ftu files in the IO directory. If it finds one it will examine it for new MeSH headings and try to match these against the records in the NLM distribution file. It will make copies of any matching records and put them in a file called "ftuYYYYMMDD.p.load" (e.g., ftu19990422.p.load).in the IO directory. Finally it will send out an email report on its success.

Loading the MARC MeSH file

Go to A) additional System Functions, M) Read/write MARC records, S) Load MARC SUBJECT authority records from tape or IFTS.
Choose G) GET a file using IFTS:
1. Name the file (INNOPAC requires this step even though it appears to have no effect whatever on processing; the name you choose will never be seen again).
2. Choose host: YOUR HOST. The username and password are the same as above.
3. Choose the appropriate file (e.g., ftu19990422.p.load). A "GET" will appears to the left of the file on the display.
4. Choose T) Transfer file. Innopac will add the suffix ".ftps" to your file (e.g., ftu19990422.p.load.ftps). Look for "Transfer complete" message in pop up box. You can now quite IFTS.
Process and Load the MARC file:
1. Choose P > PREPROCESS IFTS file for conversion. Choose the new load file (e.g., ftu19990422.p.load.ftps). INNOPAC will give you an offset listing and the number of records input and output. The preprocessed records will be written to a file with the suffix ".sub" (e.g., ftu19990422.p.load.sub).
2. Choose C > CONVERT a MARC file, then L> Load records. Choose the new subject file (e.g., ftu19990422.p.load.sub). Records loading will stream by. When done, hit the space bar and INNOPAC will display a report titled "Record Loading Statistics." This reports gives you the startinga and ending Innopac authority record numbers for the batch. It also provides error information. Print this report.

Sample Documents and Reports



     
Sample FTU file
                                                                                             
Headings used for FIRST Time       04-16-98

 001 > FIELD:     700 1 |aAdelman, Lester S
       INDEXED AS AUTHOR: adelman lester s
       MESSAGE: --------------- FIRST TIME USE ---------------
       PRECEDED BY:       adelman george 1926
       FOLLOWED BY:       adelman richard c 1940
       FROM: b1843369  Neuropathology / H. Richard Winn and Marc R. Mayberg, 
       consulting editors; Lester S. Adelman, guest editor
       CATALOG DATE: 04-09-98
       FUNCTION: oc AT TERM: 15 INITIALS:  ON: Thu Apr 09 1998 16:06:36 

      
 038 > FIELD:     100 1 |aMiller, Diane
       INDEXED AS AUTHOR: miller diane
       MESSAGE: --------------- FIRST TIME USE ---------------
       PRECEDED BY:       miller denis r 1934
       FOLLOWED BY:       miller donald douglas 1954
       FROM: b1843631 Miller, Diane Dental dam procedures : basic techniques, 
       specific techniques, problems and solutions / Diane Miller
       CATALOG DATE: 04-14-98
       FUNCTION: oc AT TERM: 15 INITIALS:  ON: Tue Apr 14 1998 10:57:02 
  
 061 > FIELD:      650  2|aAmbulatory Care Facilities|zUnited States|xstatistics
       INDEXED AS SUBJECT: ambulatory care facilities united states statistics
       MESSAGE: --------------- FIRST TIME USE ---------------
       PRECEDED BY:        ambulatory care facilities united states handbooks
       FOLLOWED BY:        ambulatory care facilities utilization new york city 
       statistics
       FROM: b1843643  National Hospital Ambulatory Medical Care Survey 
       [computer file]
       CATALOG DATE: 04-14-98
       FUNCTION: oc AT TERM: 15 INITIALS:  ON: Tue Apr 14 1998 13:54:56 
       
 062 > FIELD:      650  2|aArytenoid Cartilage|xphysiology
       INDEXED AS SUBJECT: arytenoid cartilage physiology
       MESSAGE: --------------- FIRST TIME USE ---------------
       PRECEDED BY:        arts medicine in
       FOLLOWED BY:        as if personality
       FROM: b184362x Wang, Robert C Three-dimensional analysis of 
       cricoarytenoid joint motion / Robert C. Wang
       CATALOG DATE: 04-14-98
       FUNCTION: oc AT TERM: 15 INITIALS:  ON: Tue Apr 14 1998 10:19:45 
       
 063 > FIELD:      650 12|aBone and Bones|xsurgery|vcongresses
       INDEXED AS SUBJECT: bone and bones surgery congresses
       MESSAGE: --------------- FIRST TIME USE ---------------
       PRECEDED BY:        bone and bones surgery
       FOLLOWED BY:        bone and bones transplantation
       FROM: b183826x International Workshop on Osseointegration in Skeletal 
       Reconstruction and Joint Replacement (2nd : 1994 : Rancho Santa Fe, 
       Calif.) Osseointegration in skeletal reconstruction and joint replacement
       : Second International Workshop on Osseointegration in Skeletal 
       Reconstruction and Joint Replacement, Rancho Santa Fe, California, 
       October 27-29, 1994 / editors, Per-Ingvar Br{234}anemark, Bj{232}orn L.





Sample Email Notification

Date: Wed, 22 Apr 1998 14:25:25 -0400
To: mesh@library.med.nyu.edu
From: MeSH.Heading.Processor@mclib05.med.nyu.edu
Reply-To: spores01@library.med.nyu.edu
Subject: Processing of MeSH Headings for Innopac


The Innopac ftu file "first.x.clean" was processed on 98/4/22. Results will be
found in "./IO/first.x.clean.load".

Virtually,

The MeSH Heading Processor

****************************************************************
* DETAILS                                                      *
****************************************************************

exmarc.pl 98/4/22  13:17

MARC file:             marc98_full.bin
SEARCH file:           first.x.clean (40 headings)
LOADFILE file:         ./IO/first.x.clean.load
Email Notification to: mesh@library.med.nyu.edu

Total records = 478000   Total hits    = 15

Matched Headings:

Arytenoid Cartilage|xphysiology
Movement Disorders|xsurgery
Oral Hygiene|xin pregnancy
Neurodermatitis
Women, Working
Flumazenil
Ear, External|ximmunology
Insulin|xsecretion
Dental Care|xin pregnancy
Respiration Disorders|xin pregnancy
Fracture Fixation|xmethods
Granulocyte-Macrophage Colony-Stimulating Factor|xtherapeutic use
Cleft Palate|xcomplications
External Fixators
Eating Disorders|xdrug therapy


Unmatched Headings:

Ambulatory Care Facilities|zUnited States|xstatistics
Bone and Bones|xsurgery|vcongresses
Cats|xphysiology|vcongresses
Cefaclor|xcongresses
Cerebrovascular Disorders|zUnited States|vdirectories
Corticotropin-Releasing Hormone|xphysiology|vcongresses
Cyclosporines|xtherapeutic use|vcongresses
Cystic Fibrosis|xgenetics|vbibliography
Dogs|xphysiology|vcongresses
Eye Abnormalities|xin infancy and childhood
Infection Control, Dental|xvideocassettes
Infertility|xveterinary|vcongresses
Insomnia|vcongresses
Nervous System Diseases|zUnited States|vdirectories
Neuromuscular Diseases|zUnited States|vdirectories
Oral Health|xin infancy & childhood
Oral Health|xin pregnancy
Plasminogen Inactivators|vcongresses
Saliva|xvideocassettes
Stress|xveterinary|vcongresses
Substance Dependence|xdrug therapy
Surgery, Oral|xexamination questions
Yeasts|xgenetics|vcongresses
Diagnosis, Laboratory
Thorax|xinjuries



Done at 98/4/22 14:25




Sample Record Loading Statistics Report



                                                                              11
                           RECORD LOADING STATISTICS
 
Input file  - ftu19990422.p.load.sub      Start date - April 23 08:29AM
Error file  - ftu19990422.errlog          End date   - April 23 08:29AM
m2btab file - m2btab.asub
 
Number of input records - 15
Number of errors        - 0

                   NEW                         EXISTING     INPUT     TOTAL
               RECORDS      REC #S ASSIGNED     RECORDS   RECORDS   RECORDS
               CREATED      START       STOP  OVERLAYED  REJECTED      READ

AUTHORITY           15   a119043x   a119057x          0         0        15

Batch Loading of MARC MeSH Authority Records into an Innopac OPAC: Sample Procedures

Sample Documents and Reports

Batch Loading of MARC MeSH Authority Records
into an Innopac OPAC:
Sample Procedures